Job Letters and Applications Questions

Mary Gormandy White
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Looking for tips to about job applications, cover letters, letters of acceptance and resignation, or other types of career correspondense? Here are related questions from readers of Love To Know Jobs, along with responses from our resident expert. If you don't see what you are looking for here, submit your own question to Ask the Jobs Expert.

Dear Mary,

Recently, I heard one person leaving my compay and the other one transfers to different position, but at the other department. I am interested in the position at that department, but not sure whether that position is still opening or not because the company may cut personels in order to saving money. Therefore, how do I find that position will open or not since I can't directly ask my supervisor. Is it OK to write an email to ask that department's supervisor? Any advice to write this email? Thank you.

~~PC

Expert Reply

Dear PC,

I don't think an email is the way to go. In this situation, the best thing to do is to speak with the supervisor of the department to which you would like to move. Simply ask the supervisor for a few minutes to talk, and let him or her know that you are interested in working in X position, and request that you have an opportunity to apply when a position becomes available. Be sure to update your resume prior to the meeting, and have a clean copy with you in case the supervisor asks for one.

It's also important to make sure to follow your company's specific policies about applying for new positions within the organization. If you are with a fairly large company, there may be a particular procedure you need to follow with the human resources department. Before you do anything, if your company has an HR department, find out if there is a particular procedure or application process you need to follow.

~~ Mary


Dear Mary, I have accepted an offer from an organization, lets call "A", but I have not yet joined them. Now I have an offer from organization "B" , and I want to take up that offer. I want to politely decline the offer of company A. Can you please help me in drafting a letter for the same please. Thanking you in advance for your help.

~~Regards, Sushil

Expert Reply

Dear Sushil,

You are definitely on the right track by making sure to politely and properly decline the job offer that you have decided not to accept. You never know when you might encounter someone from that organization later in your career. It's certainly in your best interest to communicate with the employer in an appropriate manner.

Both of these sample documents are well written letters that can easily be adapted to help you convey your message to organization "A" in a manner that reflects well on your professionalism.

~~ Mary

Job Letters and Applications Questions